Document Version Preview

This tab allows previewing the content of the document version in Web Application. The content, displayed on the Preview tab (fig. 1) depends on the file type.

Fig. 1. Document page. "Preview" tab. A .docx file

Note, that if you try to preview a document version of an unsupported type, the Preview tab will display a notification (fig. 2) that preview is impossible.

Fig. 2. Document page. "Preview" tab. The notification

File Extensions

Below is the list of file extensions, supported by the Preview tab:

Microsoft Word documents (.doc, .docx, .rtf);
Microsoft Visio files (.vsd, .vsdx, .vss, .vst, .vsx, .vtx, .vdw, .vdx);
TIFF files (.tiff, .tif);
text files (.txt, .xml);
open format text files (.ods, .ooxml, .odt, .xps);
Microsoft Project files (.mpp, .mpt);
Microsoft PowerPoint files (.ppt, .pptx, .potx, .pot, .pps, .ppsx, .odt);
PDF files (.pdf);
graphic files (.bmp, .jpg, .jpeg, .png, .gif);
Microsoft Excel tables (.xls, .xlsx, .ods);
web pages (.html, .htm).
audio (.mp3, .aac, .ogg, .wav). Note, that the .ogg and .wav files are not supported by Internet Explorer
video (.mp4, .webm). Note, that the .webm format is not supported by Internet Explorer

Examples of a graphic file and a .pdf file preview are below.

The system administrator configures the file extensions, available for preview, in Administration – System – System Settings – Preview Generation Settings .

PDF files preview

When you preview .pdf files, the bottom of the page displays a toolbar (fig. 3), which allows you to:

open the previous page;
open the next page;
enter the number of the page to open;
rotate a document 90 degrees left/right;
change the page scale;
open contents.

Fig. 3. "Preview" tab. PDF file preview toolbar

Click Content to open the panel with document page thumbnails. When you click a thumbnail its page opens. Click Content again to hide the panel.

The hyper-links in the document are functional. When you click one, the page it leads to will open on the Preview tab.

Graphic Files Preview

When you preview graphic files, the bottom of the page displays the toolbar (fig. 4), which allows you to:

zoom in;
zoom out;
display 100% scale;
rotate 90 degrees right;
rotate 90 degrees left.

Fig. 4. "Preview" tab. Graphic file toolbar

If the image does not fit the window, you can drag it.

Document version preview is also available in a browser tab. Click

, to the left of the document name in the table (fig. 5) or on the document page, General Information tab, Current version unit (fig. 6).

Fig. 5. Data table

Fig. 6. Document page. "General Information" tab. "Current Version" unit

A window for selecting further action will open (fig. 7); click Open in browser in this window.

Fig. 7. Select action window

The document version will open in a new window of the web browser (fig. 8).

Fig. 8. Preview document version window

Download File – download the document version to the user's computer.

Print – print the document version. The getting ready to print window will open. This window appearance depends on the web browser. By default, the document will be printed with headers and footers. You can remove the headers and footers in your browser's print settings.

Full Screen – show the preview window in the full screen mode.

Close – close the preview window.

Setting the print area

In order to remove headers and footers from the print area, you must perform a series of actions. These actions depend on the browser you use.

Internet Explorer

Click on the browser settings button and choose Print – Page setup… (fig. 9).

Fig. 9. Internet Explorer. Tools. Print - Page setup.

In the opened window (fig. 10) you will see the Headers and Footers section where in all the fields you need to choose the -Empty- value from the drop-down list.

Fig. 10. Page Setup window. Headers and Footers.

Mozilla Firefox

Click on the browser settings button and choose Print (fig. 11).

Fig. 11. Mozilla Firefox. Menu. Print.

Click Page Setup… in the opened top toolbar (fig. 12).

Fig. 12. Mozilla Firefox top toolbar. Page Setup button.

In the opened window (fig. 13), go to the Margins & Header/Footer tab and choose the --blank-- value in all of the fields from the drop-down list. in the Headers & Footers section.

Fig. 13. Page Setup window. Headers and Footers section

Google Chrome

When you click Print on the preview page, you will see Printing Settings window. In this window you need to uncheck the Headers and footers box (fig. 14).

Fig. 14. Google Chrome. Printing Settings window

Preview with the Office Web Apps Integrations module

If the Office Web Apps Integration module (from ELMA Store) is installed in the system, Microsoft Office documents (Word, Excel, PowerPoint) will be displayed in the following way (Fig. 15).

Fig. 15. Preview of a document with the Office Web Apps Integration module installed

Moreover, when this module is installed, you can edit documents in you browser window. To learn more about working with Microsoft Office documents with the Office Web Apps Integration module, see the description of this module.