Organizational Structure

Organizational Structure is a system of hierarchically ordered organizational units (positions, departments, company units). Simply put, the organizational structure is a graphic scheme of the company’s management structure.

When implementing ELMA, the analysis of an existing organizational structure or creation of a new one is utterly important. The organizational structure model shows how employees interact within a workflow, so it has a great impact on the efficiency of the created business processes. Only after completing specific analysis should you start building the organizational structure model in ELMA Designer.

Organizational structure management in

ELMA Designer

There are three modes in the organizational structure section of ELMA Designer:

Organizational Structure is the default mode. Here you can create or edit the organizational structure model, using the elements located in the top and left panels of the page (Fig. 1).

Fig.1. Example of an organizational structure model in ELMA Designer.
In the Organizational Structure Version History mode you can manage different versions of the organizational structure.

ELMA uses the published version of the organizational structure. You can modify the published organizational structure in ELMA. In this case, a separate version will be created, known as a Draft. The changes that you introduce will become available only after you publish the draft. All the versions prior to the published one are considered Outdated and are stored in the system. You can always go back to an outdated version: open it as a draft.

For more information on this mode, read Organizational Structure versions and publication.
In the User Groups mode you can manage the ELMA user groups.

In ELMA Designer, you can manage user groups in the following ways:
Create a user group;
Edit user group titles and descriptions;
Delete a user group.

You can manage the access permissions for user groups and manage the users in the group in Web Application. For more information on this mode, read the User Groups page.

To select the desired mode, click the Organizational Structure button (Fig. 2).

Fig. 2. Selecting the organizational structure management mode.

Each element of the organizational structure corresponds to one or several job positions, to which system users are appointed. Users are appointed to job positions by an ELMA administrator in Web Application.

Attention!

The organizational structure model is a treelike structure with one head element!

A user appointed to a certain job position, has access privileges to all the documents and tasks of those users, who are appointed to job positions which a below in the model hierarchy.

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